OX3 Community Activities Week
Frequently Asked Questions
These FAQs are for organisers/providers interested in including their service or activity in the Community Activities Week 2026 program.
Participation can be very simple: you may choose to run your usual session and welcome new attendees, or offer something extra such as a taster, open session or buddy welcome.
The key thing is that residents have clear, accurate information before deciding whether to come along.
1. How do I sign up to participate in Community Activities Week?
Please complete this Community Activities Week: Organiser Sign-Up form and we’ll add you to the program.
Don’t worry if plans are still fluid – we know September feels a long way off and we’re realistic that things may change. We’ll proactively check back in with you across June, July and August, offering you an opportunity to update your details should plans shift in the meantime.
Please add [email protected] to your email contacts, to ensure updates aren’t sent to Junk by mistake.
2. Do we need to run a special event to take part?
No. You can simply run your usual session during 5–13 September 2026 and welcome new attendees.
A special taster session is very welcome but not absolutely not required.
3. What if our regular activity does not run during Community Activities Week?
Still complete the Community Activities Week: Organiser Sign-Up form.
You may be able to:
4. Can we offer a free or discounted taster session?
Yes. Many providers are offering free or discounted sessions for newcomers.
The Community Activities Week: Organiser Sign-Up form will invite you to tell us:
5. What is the “buddy” idea?
Social prescribers tell us that worries about attending alone or not knowing anyone can sometimes put people off trying a new activity for the first time.
A simple “buddy” or welcome approach can make a real difference.
A buddy is simply a friendly person who helps a newcomer feel welcome. This might mean:
6. Do people need to book?
That depends on you and your activity.
The Community Activities Week: Organiser Sign-Up form will prompt you to tell us whether:
7. What if we cannot confirm September details yet?
That is fine.
The Community Activities Week: Organiser Sign-Up form will prompt you to tell us when you expect to confirm details. We can mark your entry as provisional and come back to you later in the summer to firm up.
8. What if our venue, dates, price or contact details have changed?
Please use the Add Your Event to OX3 Community Activities form to submit updated details.
We are using Community Activities Week outreach to refresh the wider Community Activities Guide, so corrections are very useful even if you cannot take part in September.
9. What if our activity no longer runs?
Please email us at [email protected].
We will remove the listing so OX3 residents are not directed to an activity that has stopped.
10. Can we list more than one activity?
Yes. Please complete the Community Activities Week: Organiser Sign-Up form for each activity separately, especially if they have different:
11. Can we include activities just outside OX3?
Possibly.
CAW focuses on the OX3 area, but nearby activities may be included where they are clearly relevant to OX3 residents, especially support services or specialist groups.
12. Can we use CAW to recruit volunteers rather than attendees?
Yes.
If your activity or organisation is at capacity for participants but would welcome volunteers, we can consider listing that as a volunteering opportunity.
Please complete the Community Activities Week: Organiser Sign-Up form, paying particular attention to the Audience & Categories question, indicating that your activity falls under the Volunteer category.
13. What accessibility information should we provide?
Information about accessibility helps people decide whether an activity or venue will work for them.
To assist you in assessing activity accessibility, the Community Activities Week: Organiser Sign-Up form includes a simple checklist of practical details.
Please answer as fully as you can, indicating which of the following your event or venue can offer:
14. What should we say about public transport, bike storage, and parking?
Please include:
15. What if our activity is beginner-friendly but physically demanding?
That’s absolutely fine - and it’s helpful for people to know in advance.
The Community Activities Week: Organiser Sign-Up form includes separate questions about:
16. Will you promote every activity submitted?
We aim to include as many suitable OX3 activities in our program as possible, subject to clear information being provided by our print deadline, and the activity fitting the purpose of CAW.
17. What happens after we complete the sign-up form?
We will:
18. When is the deadline to confirm details?
Please send confirmed details by Friday 24 July 2026 where possible. We may still be able to make later updates, but earlier confirmation helps us promote activities properly.
Participation can be very simple: you may choose to run your usual session and welcome new attendees, or offer something extra such as a taster, open session or buddy welcome.
The key thing is that residents have clear, accurate information before deciding whether to come along.
1. How do I sign up to participate in Community Activities Week?
Please complete this Community Activities Week: Organiser Sign-Up form and we’ll add you to the program.
Don’t worry if plans are still fluid – we know September feels a long way off and we’re realistic that things may change. We’ll proactively check back in with you across June, July and August, offering you an opportunity to update your details should plans shift in the meantime.
Please add [email protected] to your email contacts, to ensure updates aren’t sent to Junk by mistake.
2. Do we need to run a special event to take part?
No. You can simply run your usual session during 5–13 September 2026 and welcome new attendees.
A special taster session is very welcome but not absolutely not required.
3. What if our regular activity does not run during Community Activities Week?
Still complete the Community Activities Week: Organiser Sign-Up form.
You may be able to:
- offer a one-off taster session
- promote your next regular session after the week
- provide information for people to follow up later
- be listed as “interested, but not running that week”
4. Can we offer a free or discounted taster session?
Yes. Many providers are offering free or discounted sessions for newcomers.
The Community Activities Week: Organiser Sign-Up form will invite you to tell us:
- date and time
- whether booking is required
- any limits on numbers
- whether the offer is for new attendees only
5. What is the “buddy” idea?
Social prescribers tell us that worries about attending alone or not knowing anyone can sometimes put people off trying a new activity for the first time.
A simple “buddy” or welcome approach can make a real difference.
A buddy is simply a friendly person who helps a newcomer feel welcome. This might mean:
- meeting them at the entrance
- showing them where to sit or store belongings
- explaining what happens in the session
- introducing them to others
6. Do people need to book?
That depends on you and your activity.
The Community Activities Week: Organiser Sign-Up form will prompt you to tell us whether:
- booking is required
- booking is recommended
- people can just turn up
- places are limited
- attendees should contact you first
7. What if we cannot confirm September details yet?
That is fine.
The Community Activities Week: Organiser Sign-Up form will prompt you to tell us when you expect to confirm details. We can mark your entry as provisional and come back to you later in the summer to firm up.
8. What if our venue, dates, price or contact details have changed?
Please use the Add Your Event to OX3 Community Activities form to submit updated details.
We are using Community Activities Week outreach to refresh the wider Community Activities Guide, so corrections are very useful even if you cannot take part in September.
9. What if our activity no longer runs?
Please email us at [email protected].
We will remove the listing so OX3 residents are not directed to an activity that has stopped.
10. Can we list more than one activity?
Yes. Please complete the Community Activities Week: Organiser Sign-Up form for each activity separately, especially if they have different:
- dates/times
- venues
- costs
- accessibility information
- booking arrangements
11. Can we include activities just outside OX3?
Possibly.
CAW focuses on the OX3 area, but nearby activities may be included where they are clearly relevant to OX3 residents, especially support services or specialist groups.
12. Can we use CAW to recruit volunteers rather than attendees?
Yes.
If your activity or organisation is at capacity for participants but would welcome volunteers, we can consider listing that as a volunteering opportunity.
Please complete the Community Activities Week: Organiser Sign-Up form, paying particular attention to the Audience & Categories question, indicating that your activity falls under the Volunteer category.
13. What accessibility information should we provide?
Information about accessibility helps people decide whether an activity or venue will work for them.
To assist you in assessing activity accessibility, the Community Activities Week: Organiser Sign-Up form includes a simple checklist of practical details.
Please answer as fully as you can, indicating which of the following your event or venue can offer:
- step-free access
- accessible toilet
- lift access if not ground floor
- seating available
- wheelchair users welcome
- hearing loop
- baby changing
- sensory considerations
- whether carers/support workers are welcome
14. What should we say about public transport, bike storage, and parking?
Please include:
- nearest bus stops or bus routes
- walking time from the nearest bus stop
- whether the venue is easy to find
- whether there is a bike rack or other bike storage
- whether there is on-site parking
- whether parking is limited
- nearby street parking
- Blue Badge parking if known
15. What if our activity is beginner-friendly but physically demanding?
That’s absolutely fine - and it’s helpful for people to know in advance.
The Community Activities Week: Organiser Sign-Up form includes separate questions about:
- how suitable the activity is for first-time attendees
- the level of physical activity involved
16. Will you promote every activity submitted?
We aim to include as many suitable OX3 activities in our program as possible, subject to clear information being provided by our print deadline, and the activity fitting the purpose of CAW.
17. What happens after we complete the sign-up form?
We will:
- confirm receipt of your completed form
- add suitable September activities to the CAW programme
- contact you if any key details are missing
- share more information as the programme develops
- confirm final details later in the summer to ensure we capture any necessary changes
18. When is the deadline to confirm details?
Please send confirmed details by Friday 24 July 2026 where possible. We may still be able to make later updates, but earlier confirmation helps us promote activities properly.
Ready to Get Involved?
Listing your event is completely free.
Simply complete this organiser sign-up form and we’ll add your event to our calendar.
Listing your event is completely free.
Simply complete this organiser sign-up form and we’ll add your event to our calendar.
Even if you decide not to include your event in the program, there's so much more OX3 Community Activities Week still to come - why not stay in touch?